Track Admin
US any state ( Texas Preferred) / Remote
12 months+
Domain Expert – Electronics Manufacturing, Mobile Manufacturing
• Knowledge of Track application and processes
• Awareness of support application SAP
• Strong knowledge of MS suite Excel, Outlook, Word, and Power Point
Understanding of contracts and procurement and accounts payable processes
• Strong communications skills both verbal and written
• Good interpersonal skills working with all levels of the business.
• Strong accountability for team and individual deliverables
• Good to advanced computer skills
• Knowledge of Track, SAP, Excel, Outlook, Word, and Power Point
Knowledge of the Requisition To Pay process
Responsibilities
• Responsible for managing about 35 vendors (workload distributed across other controllers)
• Liaison for Pemex business areas, security, and vendor issue resolution
• Track responsibilities
• Facilitates Track daily execution and compliance for site Track paid vendors
• Front line support for Track paid vendors
• Track training/troubleshooting for Vendors and Authorizers
• Holds vendors accountable for daily Track processing compliance
• Exception and override handling
• Vendor timekeeping/billing users, and Pemex authorizers
• Troubleshooting permissions related to iQuest security data
• Assists with maintaining Track user accounts
• Escalate high level issues between Pemex and vendor to Track Focal Point
• SAP responsibilities
• Troubleshooting and pulling SAP data related to purchase orders, work orders, cost objects, status, etc.
• Assist vendors to obtain funding for purchase orders
• Runs and publishes processing summary reports for each vendor
• ‘Daily SAP Rejection’ reports
• ‘Daily Track Authorizer Rejection’ report
• ‘Daily Not Allocated’ report
• ‘Daily Not Accepted’ report
• Facilitates ‘Resource Request Form’ process
• Process all site Resource Request forms for activations, deactivations, and area transfers
• Ensure forms are filled out completely with necessary data
• Validate requested contract company against site approved vendor list
• Validate submitted PO aligns with appropriate area cost center
• Route to appropriate site approver for approval/denial
• Route approved forms to security for access, communicate denied requests to requestor
• Update Track with resource assignments
• Maintain master RRF tracker daily