About the position
Responsibilities
• Perform diversified and confidential administrative duties for department head and senior leadership direct reports as assigned.
• Schedule and organize internal and external meetings including Webex and conference calls, handling logistics for outside guests.
• Manage calendar system and enhance efficiencies, making last-minute calendaring decisions based on priority and business needs.
• Attend key meetings to record minutes, track takeaways, and manage invitations for guest attendees.
• Maintain department organization chart and email distribution lists, ensuring timely follow-up on key deliverables.
• Handle travel arrangements using Cigna’s online travel booking tool.
• Submit accurate and timely expense reports and review expense reports submitted by team members.
• Process invoices and support contracting processes for contracts and SOWs with vendors and suppliers.
• Plan and coordinate onboarding and offboarding of employees/contractors.
• Manage team-wide projects/programs such as team-building events and all-hands meetings.
Requirements
• 5-10+ years of administrative and executive assistant experience.
• Experience partnering with support staff for senior leaders and executives in a large dynamic organization.
• Collaborative team player with excellent verbal and written communication skills.
• Ability to work independently and maintain confidentiality.
• Strong sense of urgency and ability to manage multiple tasks in a high-paced environment.
• Expert skills with Microsoft tools including Word, Excel, PowerPoint, and Outlook.
• Professional demeanor with a high degree of integrity and accountability.
• Detail-oriented with a high level of accuracy.
• Demonstrated flexibility and a solutions-oriented mindset.
• Technical proficiency with audio and voice equipment, as well as mobile and desktop devices.
Nice-to-haves
• Previous experience working at Fortune 500 companies.
• Experience supporting a virtual workforce.
Benefits
• Annual bonus plan eligibility
• Smoking cessation program