Overview
Reporting to the CCO and CFO in British Columbia and the Managing Director in Alberta, the Executive Assistant plays a pivotal role in supporting the executive team by managing administrative tasks, facilitating communication, and ensuring the smooth operation of daily activities. This role requires a high level of organization, confidentiality, and the ability to handle various responsibilities simultaneously.
Responsibilities
• Provide high-level administrative support to the executive team, including calendar management, travel arrangements, and meeting coordination.
• Prepare and edit reports, presentations, and correspondence on behalf of the executives, ensuring accuracy and professionalism.
• Act as a liaison between the executives and internal/external stakeholders, handling communication and information dissemination.
• Assist in project management and coordination of special initiatives, tracking deadlines, and ensuring tasks are completed efficiently.
• Maintain… confidentiality of sensitive information, exercise discretion, and handle ad-hoc tasks as required by the executive team.
Qualifications
• Bachelor’s degree in a relevant field or equivalent work experience as an executive assistant.
• Proven experience in providing executive-level administrative support, demonstrating proficiency in calendar management, travel coordination, and document preparation.
• Exceptional communication and interpersonal skills, with the ability to interact professionally with a wide range of individuals.
• Strong organizational and multitasking abilities, with attention to detail and the capacity to handle confidential information discreetly.
WORKING CONDITIONS
• 40 hours per work week with flexibility as this position is supporting Executives in different regions.
• Remote Work
• Possible travel or field work
Circular Materials is a national producer-led not for profit organization that supports producers in meeting their obligations under extended producer responsibility regulations across Canada. We are committed to building efficient and effective recycling systems to minimize waste, and ensure materials are reused again and again. Through the support of our founders and member producers, Circular Materials is implementing a national harmonized approach focused on improving recovery rates, meeting the needs and expectations of consumers, and protecting the natural environment. The team is currently working remotely.
For more information visit: http://www.circularmaterials.ca
Think you would be a good fit for our Executive Assistant – Western Canada position? We want to hear from you!
We thank all applicants for their interest. However, only those under consideration will be contacted.
Circular Materials is an equal opportunity employer. In accordance with the Accessible Canada Act, 2019, and all applicable provincial accessibility standards, accommodation will be provided by Circular Materials throughout the recruitment, selection and/or assessment process to applicants with disabilities, upon request by emailing to [email protected] . This email is only used for accommodation requests