Executive Administrative Assistant – Investment Banking Securities Services
Responsibilities
• Heavy calendar management.
• Call screening.
• Meeting scheduling & logistics (catering, conference room set-up, etc.).
• Travel & Expenses.
• Ensure company policies and procedures are followed.
• Visitor registration and access.
• Prepare high quality emails to individuals at all levels of the organization.
• Work cooperatively with the administrative assistants team, in providing back-up coverage.
• Hours: 8 am to 5pm (up to one hour lunch).
Qualifications
• 6 years of experience in Banking and/or Corporate environments
• Experience managing high volume calendars for high-level executives and teams
• Experience with Concur (Travel & Expense)
• Proficiency with Microsoft Office (Outlook, PowerPoint, Excel)
• Proficiency with Zoom (to help setup/coordinate internal meetings)
• Ability to learn policies, procedures and processes quickly
• Savvy with Internet/Intranet usage
• College degree… required (Associate minimum)
Skills
• High degree of motivation, initiative, sense of urgency and professional demeanor
• Strong written and verbal communication skills
• Ownership approach to all tasks; initiative and confidence to complete projects with limited supervision
• Ability to multi-task, prioritize and organize
• Strong attention to detail and focus on accuracy
• Exercise independent judgment in a variety of situations
• Tact and discretion when dealing with confidential matters; experience interacting with senior management
• Motivated by a collaborative environment and willing to go the extra mile
• Partner with the assistants team to ensure continuity of coverage for their respective groups
Dexian is an Equal Opportunity Employer that recruits and hires qualified candidates without regard to race, religion, sex, sexual orientation, gender identity, age, national origin, ancestry, citizenship, disability, or veteran status